Power-ups

Power-ups let you personalize and fine-tune your Kanban Tool experience with a range of extra features. Whether you’re looking for simple visual tweaks or game-changing functionality, there’s a power-up to match the need!

From small enhancements like the Emoji Picker to powerful additions such as Recurring Tasks and Task Dependencies, you’re in control of how your boards work for you. And the best part? We’re always adding more!

Ready to explore? Head over to Settings → Power-Ups and take your pick

Enhance your workflow with powerful add-ons! All of the listed power-ups can be enabled in your board’s Settings → Power-Ups tab.
Enjoy the following:

• Calendar Widget

• Interactive Checklists

• Card Aging

• Recurring Tasks

• Team Activity

• Add Task Box

• Task Navigator

• Zapier

• Developer Tools

• Card Block

• Web Attachments

• Google Drive

• Dropbox

• Box

• OneDrive

• Auto Assign

• Activity Notice

• Kanban Cast

• Emoji Picker

• Checklist Templates

• Postponed Tasks

• Task Summary

• Card Legend

• Card Covers

• Pinboard

• Task Dependencies

• Task Reminders

• Board Readme

• Giphy Gif Picker

• Time In Stage

• Column Highlight

• Work Timer

• AI Assistant

• Card Icons

• Comment Reactions

To enable a power-up, head to the Settings page and open the Power-Ups tab.

Who can enable power-ups?

Not all users have access to board settings.
To enter the Settings page you need the right permissions:

• Account owners and account administrators can manage settings for any board.
  Learn more about user privileges (account owner, account admin, project manager).
• Project managers can enable power-ups, but only on boards they have created.
• Board owners can adjust settings for the specific boards they manage. Learn more about board ownership.

If you don’t see the Settings link but want to use power-ups, ask a team member with higher access to enable them, or to adjust your privileges.

Web Attachments is a must-have power-up for seamlessly attaching web-based files to your Kanban tasks.

Forget the hassle of switching between different platforms and juggling multiple tools. With Web Attachments, you can easily attach images, websites, videos, GitHub pull requests, or any online documents directly to your tasks. Whether it’s a design inspiration or a crucial code snippet, you can now keep everything in one place.

The power-up also allows you to link related Kanban cards, providing a comprehensive view of all your work items.

To get started, just go to Settings → Power-Ups and enable Web Attachments.

If you’d rather pick files directly from your favorite file hosting service, feel free to use the Google Drive, Dropbox, Box or OneDrive power-ups.

Take team collaboration to the next level by casting your Kanban Tool board to an office TV! With Chromecast, you can display your workflow on a large screen, keeping everyone aligned and focused.

Getting started:

• Plug a Chromecast into your TV’s HDMI port, or use a smart TV with built-in casting support.
• Open Google Chrome on your computer. The browser has casting built-in, making the connection effortless.

Enabling Kanban Cast:

• Open your Kanban Tool board in Google Chrome.
• Go to Settings → Power-Ups and enable the Kanban Cast power-up.
• Once activated, you’ll see a Kanban Cast icon in your board view.
  
• Click the icon to adjust zoom, size, or contrast—everything you need for a perfect display.
  
• If you collapse a column in the PC view of the board, you’ll need to toggle Kanban Cast off and back on to refresh the view.

Now you’re ready to display your board in a whole new way—seamless, clear, and built for teamwork monitoring!

Give your board a productivity boost with Card Aging! With the power-up you’ll be able to see at a glance which tasks have been sitting idle—so nothing slips through the cracks.

Inactive cards gradually fade over time, making it easy to notice which tasks need attention. You’re in control—set your own time thresholds (like 7, 14, or 30 days) and let Card Aging do the rest. The longer a task stays untouched, the more it fades, helping you prioritize with zero guesswork.

To turn it on, head to Settings → Power-Ups, toggle Card Aging on, and watch your board stay effortlessly informative.

With this add-on, marking a task as blocked is quick and effortless. Just right-click on a task and select Block task from the menu.

Blocked cards stand out visually, can’t be moved with drag-and-drop, and can optionally display a custom message explaining why progress is on hold. This way, your team gets instant clarity on any roadblocks, making it easier to spot issues and keep things moving forward.

To connect your Google Drive to Kanban Tool for an effortless integration, just enable Google Drive in your board’s Settings → Power-Ups, and you’ll be all set to attach online documents directly to your Kanban cards.

To add a file, simply click + add attachment and select your Google Drive file.

Want to save time and keep your work on track? Recurring Tasks help you automate the creation of tasks that need to be completed regularly—whether it’s daily, weekly, monthly, or yearly. Instead of manually setting up the same tasks over and over, simply schedule them once, and they’ll appear on your board exactly when you need them.

Getting started

To enable the feature, go to Settings → Power-Ups and turn on Recurring Tasks.

To set up a recurring task, add the task to your board in a standard manner, and fill in all the necessary details.
Then, open the task’s context menu—either by right-clicking a closed task or using the in-card hamburger menu—and select Make recurring.

Setting the schedule

In the pop-up menu, choose when the task should reappear on your board. You can opt for a standard cycle—daily, weekly, monthly, or yearly—or create a custom schedule for more flexibility.

Once set, the recurring task will be whisked away from the board view and listed in the Recurring Tasks side panel, giving you a clear overview of upcoming work.

You can also filter the board by Recurring tasks to see where on the board your scheduled tasks will appear.

When the time comes, your task will show up in the same column where it was originally created—no extra effort needed!

Changing the schedule

Need to make adjustments? No problem! You can easily update or stop a recurring task at any time. Just click the pencil icon alongside the next recurrence date to edit the schedule, or the x to remove it.

With Recurring Tasks, you can spend less time on setup and more time getting things done. Try it out and keep your workflow running smoothly!

Looking to automate more than your repeat tasks? Try process automation.

Are you looking for a way to bring more personality to your comments?

Simply enable the Emoji Picker power-up in board settings. It will add an intuitive icon picker to the comment editing section, leaving you free to choose the emoji that best expresses your mood or message in the moment:

Upgrade your team communication game with the Emoji Picker!

Want to further expand the team’s commenting options? Try Giphy Gif Picker and Comment Reactions too.

With this power-up, active checklist users can breeze through their task lists in just a few clicks—no need to open individual task cards!

To get started, go to your board’s Settings → Power-Ups page, and enable Interactive Checklist. Customize it to fit your workflow by choosing how your checklists are displayed: expand items in all columns or only in the In Progress column types. You can also decide whether to show every list item, only the incomplete ones, or just the first incomplete task.

Are you struggling to keep track of all your upcoming tasks and deadlines? The Calendar Widget is the solution you need for instant due date visibility in your schedule!
You can turn it on from the board’s Settings → Power-Ups page.
The power-up adds a simple yet effective calendar to your side panel. It highlights your tasks’ due dates, so you can easily see what’s coming up next. Simply click on a highlighted date, and you’ll instantly see all the tasks due on that day.

But that’s not all! With the magnifying glass icon, you can access a larger, interactive calendar view that shows all of the month’s due tasks:

This feature makes workflow planning a breeze, allowing you to drag and drop cards across different days to update their due dates. Plus, you can open and edit your tasks directly from the calendar view, streamlining your workflow even further.
If your card template uses both the due date and the start date, you will be able to observe a timeline view of your tasks, making it easy to see the planned future work progression in time.

The Add Task Box power-up makes creating new cards a breeze! With a handy note box at the bottom of each column, you can simply type in a task and hit Enter—no extra clicks needed.
You can enable this feature from the Settings → Power-Ups page.

You can specify extra details as you go with these symbols: [..], @, #.
For example, typing: [finances] @JS #urgent Deliver all Feb invoices
…creates a finances type of a card titled Deliver all Feb invoices, assigns it to the JS user, and adds as urgent tag to it—all in one step!

Just make sure the card types and user initials you mention are valid for your board, and you’re good to go!

With this power-up, jumping between tasks in the same column could not be easier! Just use the left and right arrow keys to quickly switch between previous and next tasks while working on a card.
No more clicking in and out—stay focused, stay productive, and keep your workflow smooth.

Looking for even faster navigation? Here are a few ways to instantly connect related items and move between them effortlessly!

Curious about other keyboard shortcuts? View this guide.

Want a quick way to see what’s happening on your board? Head to Settings → Power-Ups and enable the Team Activity power-up. It will keep you in the know by adding a live activity feed to the side panel. From user comments to card moves and more, you’ll always have a clear view of the latest updates—no more wondering what changed or who did what.

Looking for even more ways to track updates? You can filter your board by recently updated tasks or search across all boards for recent activity!

Fancy an easy way to see who’s working on what—without the extra hassle? The Auto Assign power-up takes care of it for you. No manual assignments needed!

Here’s how it works:
When a team member moves a task to an In Progress type of column, they’re automatically assigned to it. And when the task is moved further on (to the right) to a Queue / Waiting column type, the assignment is removed. Simple, seamless, and hands-free!

You can enable this add-on from Settings → Power-Ups.

Never miss an important change to your tasks again! The Activity Notice pop-up keeps you instantly informed whenever your team updates a task—whether it’s added, edited, moved, deleted, commented or archived. Stay in the loop and keep projects moving smoothly, all in real time.

Want even better visibility? You can enable Activity Notice to appear as regular desktop notifications as well.

To enable Activity Notice, head to Settings → Power-Ups.

Are you a developer looking to take your Kanban Tool workflow to the next level? With Developer Tools you can add custom scripts and stylesheets to the board, personalizing its looks and operation.

All you need is basic knowledge of Javascript and/or CSS, and some great ideas!

To help you get started, we’ve prepared a collection of cool, free scripts in our GitHub repository. To learn more about them, please visit this page.

Staying organized is all about efficiency, and Checklist Templates make it easier than ever! With just one click, you can add preset checklists to your cards—no need to type them from scratch every time.

To get started, just enable Checklist Templates in your board’s Settings → Power-Ups.
From there, you can create customized templates tailored to your workflow. Once set up, your team can quickly apply one or multiple templates to any new or existing card, keeping everything streamlined and consistent.

Want more structure? You can organize your checklist templates with nested sub-items!
Add one or two hyphens before a sub-list item to place it under a main list heading, like this:

Feeling overwhelmed by a board cluttered with tasks you’re not ready to tackle? Postponed Tasks can help you restore order and focus!
Just enable the feature on the board’s Settings → Power-Ups page.

With just a few clicks, you can postpone a task until the evening, the next day, next week, or a specific date and time. When the time comes, your task card will automatically reappear in its original column—right when you need it.

Keeping tabs on postponed items

Don’t worry about losing track—the Postponed tasks widget in the side panel keeps everything in check, giving you a preview of when each deferred item is set to come back.

You can also filter the board by Postponed tasks - you’ll see their preview in the columns that they’re set to return to.

Updating the schedule

Need to adjust a postponed task? You can easily edit its schedule, bring it back to the board early, or make task updates directly from the widget.

Need a quick, clear view of your task details? Task Summary lets you display key information right on card faces, so you can effortlessly stay on top of your workflow.

Setting up Task Summary

First, enable the feature at Settings → Power-Ups.
Customize what is shown on closed cards by selecting from among all of the in-card fields—custom fields, card type, due date, external links, assigned users, priority, ID, and more.
You can also use additional insights such as task creator, logged time, and lead time (the age of the task). The power is in your hands!

Further expanding on-task information

Want to add even more properties to your closed task view? Be sure to try the Card Covers and Card Icons power-ups!
Card Covers supports graphic file attachments display on card fronts, while Card Icons allows you to assign custom on-task icons to specific task properties (e.g. assignment, due date, type, etc.).

Confused about the meaning behind each of your board’s task color? This neat little power-up shows a key to your card types at the bottom of the page.
You can enable it from the board’s Settings → Power-Ups page.

Without obstructing the board data itself, you’re able to quickly find out which color symbolizes what type of work.
Furthermore, clicking one of the colors in the legend filters the board by that card type!

Curious about other ways in which you can identify card types? Please view this guide.

Showcase your visuals effortlessly with the Card Covers power-up!
With it, you can display attached graphic files on card fronts, and create a gallery right on your task fronts. Simply enable Card Covers in your board Settings → Power-Ups to get started.

Choose any image or pdf as a card cover—just mark multiple files with the eye icon to turn them into a gallery.

Need quick access to important non-image files?

You can pin any other attachment type—or Web Attachments—as well, including .docx, .xlsx, or web links, to the card front. While these won’t display a preview, they’ll be instantly accessible for easy downloads, keeping everything at your fingertips.

Say goodbye to the hassle of searching for frequently needed files and links - the Pinboard power-up lets you attach files and links directly to the board’s side panel. Besides website and online document links, you can also attach Kanban Tool tasks and links to other Kanban Tool boards.

You can enable the add-on from board Settings → Power-Ups.
To pin a file, just use the “+” icon, located in the Pinboard header.

Important: To pin a website link, first make sure that you have enabled the Web Attachments power-up.

You’re also welcome to pin files from your Google Drive, Box, Dropbox, or One Drive accounts, for as long as you have the respective power-ups switched on.

Task Dependencies make it easy to connect related work items, helping you break down big projects into manageable steps. With a visual and functional link between tasks, you’ll always know where things stand and what needs to happen next.

This feature isn’t just great for organizing large tasks—it also highlights parent-child relationships between cards and makes it simple to delegate work across your team or even different boards.

Getting started

To use Task Dependencies, enable the add-on in board Settings → Power-Ups. Once activated, you’ll see an + Add dependencies link in an open task’s header.

With this, you can:

• Create a brand-new dependent task
• Link an existing task as a dependency
• Clone a task, making the new copy dependent on the original

How dependencies work?

From the master task view, you can open dependent tasks directly, seeing them overlaid on the main task. This makes it easy to follow cascading task structures without endlessly scrolling through boards and columns.

Cards can be linked across columns, swimlanes, and boards. The location selectors in connected tasks let you easily choose or adjust where a linked task belongs.

Seamless navigation

Use the left/right arrows to switch between tasks on the same level, and the return arrow to move up a level. This way, navigating through dependencies feels intuitive and effortless.

The dependency tree also provides valuable insights at a glance, showing each task’s status—whether it’s in a backlog, in progress, waiting, or done type of column. Team member assignments and tracked time are also visible, so you always have the full picture.

Need to reorder tasks? Just hover over an item in the list and use the vertical double arrow icon to adjust the order as needed. In a similar fashion, while hovering, you can also remove a task from the dependencies tree with the x icon. Doing so cancels the dependency only - it does not delete the task at its current on-board location.

With Task Dependencies, managing complex projects has never been easier!

With Task Reminders, you’ll never miss a deadline or overlook a critical task again! To get started, simply enable Task Reminders on your board Settings → Power-Ups page.

How to add a reminder?

Now, while viewing an open card, click any date-based field - whether it’s the default due date or a custom date field - and along with the calendar, you’ll see an + Add reminder option.

You can also set up a reminder by right-clicking a closed task card:

Reminder options, recipients & types

Choose when the reminder should be sent out, for example, on the day—of your due date or custom field date, a day or two prior to that, a week before, etc. Then choose the time at which the reminder should arrive, and select to whom the email should be sent.

You can notify:

• any named user with access to the board the task sits on
• the person who created the task
• the person assigned to the task
• everyone assigned: the person to whom the task is assigned, as well as all users to whom any uncompleted checklist items are assigned
• a user group with access to this board

Once set, hit the blue Save button, and on the selected date and time, an email will be sent to the chosen person or people. The email will contain a direct link to the task it refers to for easy access.

As helpful as email notifications are, you may not wish to keep checking your email. Therefore, a wider range reminder types is available. Instead of setting up an email notification, you can choose a time for your task to:

• be moved to the top or the bottom of a specific column
• be assigned to a specific team member
• have the card type (color) changed
• be added to a specified person’s My work list
• get a priority change

Cancelling and reviewing reminders

To review or delete a once set reminder, right-click a closed task to find the Set reminders option again. From there you can edit the reminder options, or delete it with the bin icon.

Rather get one email for all upcoming due dates?

If you’d prefer receiving a bulk reminder of all upcoming due tasks, consider using the automatic daily due tasks reminder email.

You can also create email notifications for custom defined events through process automation.

Other features related to keeping track of time-sensitive work are due and start dates, as well as recurring and postponed tasks.

Want to ensure your team knows exactly how to use the board effectively? With the Board Readme power-up, you can add a clear and concise information window to your Kanban Tool board!

Getting started

First, enable Board Readme in Settings → Power-Ups. Once activated, you can provide your team with essential guidance—outline best practices, specify who to contact for final approval, and share any other useful tips to keep the workflow smooth.

Customizable display options

You can choose when the Readme window appears for the team.
Feel like using it as a company news page to keep your team updated—make it show every time the board opens!

Need more granular guidance?

If you’d prefer to have separate information boxes for each column/work stage, you can achieve this using lane policies. Read more here.

To add to the optional emoticons support in comments, you can also enable animated images support, through the Giphy Gif Picker power-up.
Using images will make team collaboration more fun and a lot faster in many cases!

As with all power-ups, you need to enable the add-on in board settings. Then, open your task comments, and click the round black icon to open a Giphy image search.

Type in what you’re looking for, and click on the chosen image. The selected image information will be added to the comment editing window. Feel free to add text, emoticons, or attachments and post the comment.

Looking to support even more personal touch in team chats? Be sure to try Comment Reactions!

If you’re looking to track the time a task spends in each process stage to get valuable insights into the regularity and flow of your process, the Time In Stage power-up is for you!
Feel free to enable it in board settings.

The open task view will now include a colorful horizontal Time In Stage bar as a concise overview of how much time the card has sat in each of your board’s columns.

Note, that the bar colors are aligned with respect to the applied lane type, rather than to specific columns. On the board’s Settings → Board Editor page you can set your columns to use a Backlog, Waiting, In Progress or Done lane type.

To view the time the task has spent in each column, just hover over the bar—a detailed list of times will show.

Want more details about task and team member working times?

Check out Kanban Tool’s seamless time tracking & reporting.

Looking to improve your board readability?
The Column Highlight power-up lets you underline the board’s columns with colorful strips, making it easier to identify specific process stages.

Enable the feature on your board’s Settings → Power-Ups page and choose whether to highlight just one column or all of them, depending on your needs.

Go ahead and improve the visual appeal of your board, speeding up the identification of specific process stages at the same time!

Want to color an entire column or swimlane area instead?

That too is possible, provided that you’re happy to customize the Column Background script to match your work stages and swimlane names.

The Work Timer power-up helps you structure your workday by setting clear work sessions, timed breaks, and total daily work hours—all tailored to your needs.

And to further enhance your focus, you can choose a background sound to keep you in the zone, like gentle rain or a steady clock. When it’s time to recharge, you’ll hear a different cue signalling your well-earned break.

Flexible breaks, your way

Need a break sooner than planned? No problem! Just click the arrow next to the Pause button to choose a short or long break and step away when you want to.

Seamless integration for the Enterprise plan users

If you’re enjoying the Kanban Tool Enterprise plan with time tracking & reporting, the Work Timer can sync effortlessly with your tasks’ time trackers, so you can start and pause work in one place—either in Work Timer or My Work.

Customize your timer with ease

Adjusting your settings is simple—just click the blue timer in the center, or the settings/hamburger icon in the top-right corner.

This power-up gives you the easiest way to synchronize your Kanban Tool data with hundreds of other web services you and your team already use.

The Zapier platform offers easy-to-use connections - Zaps - between your chosen applications, for instance, Kanban Tool and Google Tasks, Kanban Tool and Mailchimp, or even within the bounds of one service, where, e.g., an automated Kanban Tool task update is triggered by another action on your Kanban Tool page!

Please check out Zapier’s supported apps page to see if your favorite services are available.

If you’d like to see some example Zaps, please visit these pages:

• Setting up workflow stage notifications
• Linking tasks between boards

The AI Assistant power-up is an innovative feature that integrates cutting-edge artificial intelligence technology to save you time and ensure that tasks are well-planned and comprehensive.

Should you be planning work in a subject matter that you lack experience in, the AI Assistant will guide you through the steps typically involved in the type of work you’re approaching.

Checklist suggestions

Want to speed up and simplify your checklist creation process? With AI Assistant you will get smart list item recommendations, making it far easier to organize, complete and prioritize work.

Once you’ve activated the power-up in board settings, a new + Suggest checklist option will show on the card - next to the standard +Add checklist link.

The AI Assistant will analyze your task name or a separate prompt that you provide, and on that basis, it will suggest a list of relevant to-do items.

You can then pick and reorder them as needed, generate even more ideas, and add the selected items to your task’s checklist with just a click of a button. The AI Assistant’s suggestions are personalized and tailored to your specific needs, ensuring that you have the most effective and efficient to-do list to help you complete your task.

Task suggestions

You can also benefit from AI integration when designing new project boards and when populating columns with new tasks. Under a right-click in any column, you will find a Suggest tasks option in the context menu. Simply type in what you’re going to work on, and the AI assistant will suggest task cards that are most likely to help you realize your goals. It’s that easy!

Connect your Dropbox account to Kanban Tool in just a few clicks!

Simply enable the Dropbox connection on the Settings → Power-Ups page and you’re all set to attach your online documents to Kanban Tool cards! To attach a file, click the + add attachment link and select the file you want to pin to the card.

Done! You’re ready to enjoy a seamless workflow allowing you to manage the projects and online files in one place.

By activating the Box connection in Settings → Power-Ups, you can easily attach your online documents to Kanban cards in just a few clicks. To attach a file, select the + add attachment link and pick the file you want to pin to the card.

This integration will streamline your workflow by allowing you to manage projects and online files in one convenient location.

Linking OneDrive with Kanban Tool could not be easier with this integration.

Switch on the OneDrive connection on the Settings → Power-Ups page and start attaching your online documents to Kanban Tool cards in a breeze.
All you need to do is click on the + add attachment link and select a file to pin to the card. Now, you can effortlessly work on your projects and online files in a single spot.

The Card Icons power-up helps you instantly spot key task details by adding informative icons—customized by you! Want to flag stale tasks? Mark tasks that require a call? This feature makes it easy to highlight what matters at a glance.

You can configure your Card Icons from the board’s Settings → Power-Ups page.

Automatic icons for smarter task management

Icons appear automatically on cards that match your preset criteria using search and filtering syntax. For example:

• A flag icon for tasks that haven’t been updated in 10 days
  
• A bell icon for tasks with a filled-out “phone number” custom field
  

This allows you to quickly recognize important details without digging through each task.

Manual icon selection for more control

Prefer to assign icons manually? You can!
Just use a custom dropdown field with up to 10 options labeled with your preferred icon names.

To set it up:

• Create a dropdown custom field with your icon labels:
  

• Go to Card Icons power-up settings and match each option with a specific icon.
  

• Select the appropriate icon from the dropdown inside any card—easy and flexible!
  

Want even more visual enhancements?

Check out these additional power-ups: Interactive Checklists, Task Summary, and Card Covers—perfect for making your tasks even more informative.