Learn all about the many ways in which your Kanban Tool experience can be enhanced. Power-Ups allow you to enable external integrations and switch on additional board and card features that make use of the service that little bit better.
Power-Ups let you customize your boards and fine-tune your experience with Kanban Tool. They add a new spectrum of features that might come handy for some users. Power-Ups range from visual modifications to new features.
You can choose from among simple ones, that will only tweak the look of some feature, or you can go ahead with the big ones, that bring a whole new level of awesomeness to your boards - i.e. Web Attachments, Google Drive, Chromecast, Custom Theme.
Stay tuned, we're always getting even more ready!
To get started, please go to the "Settings" - "Power-Ups" tab. Following is an outline of what you will find there.
To enable Power-Ups please go to the "Settings" page and open the "Power-Ups" tab.
This option will not be visible to regular users. You will need "Account Owner" or "Account administrator" privileges in order to enable Power-Ups.
"Project Managers" are also able to enable Power-Ups, but only for the boards they have created.
If you cannot see the Power-Ups tab, but you wish to use them, please contact someone on your team with higher access rights to enable them for a given board.
From images on Flickr, website addresses, to GitHub pull requests and documents stored on an internal network, the Web Attachments Power-Up allows you to easily attach virtually anything from the web to tasks.
Even links to other Kanban cards can be attached to create simple dependencies.
To get started, please go to Settings - Power-Ups and enable the Web Attachment module.
Once you have a Chromecast, you'd probably like it to allow sending your Kanban board to the big screen of the device that it is plugged into - it can be the screen of any device that uses Chrome internet browser.
Chromecast is a streaming device, that works when plugged into the HDMI port on a TV. It mirrors the screen of the device that it is plugged into - it can be the screen of any device that uses Chrome internet browser. How to connect the two?
Please follow the instructions below, and if you run into any problems, please let us know.
1. Open your Kanban Tool account in Chrome internet browser
2. In the browser settings - find the Google Cast extension and install it in your browser.
3. Go to Power-Ups in Settings and enable the Kanban Cast Power-Up
4. Now, in Board view, there is a new icon for Kanban Cast, right next to shortcuts
5. Here are the options to adjust zoom, size or contrast of the Kanban Information Radiator. From here you can also switch off Kanban Cast.
The action of column collapsing demands switching Kanban Cast off and back on again to apply the collapse.
The Card Aging Power-Up is a great way to tell instantly how long cards have been left idle, with no activity on them.
To enable this Power-Up, please go to Settings - Power-Ups and click on the Card Aging.
Once enabled, the task cards on your board will fade as they experience no activity for a specified amount of time -you can choose your own thresholds - e.g. 7 days, 14 days, 30 days.
Now the longer a card is inactive, the more it will fade.
With this Power-Up, your task cards can be marked as blocked. This can be done from the context menu - please right-click on a card and choose to "block a task".
The Power-Up first needs to be enabled for a given board. To enable, please go to Settings - Power-Ups - Card Block and tick "enable".
Blocked cards cannot be moved, they have a distinctive look and optionally display a message, explaining why they have been blocked.
So now, if there happens to be a problem with progressing work on a specific card, the card can get blocked until the problem is resolved and work can go on further along the board.
Along with the Custom Theme Power-Up - which gives you a choice of a board theme color: Default (white), Dark and minimalist Lite - we've introduced a possibility of choosing a graphic board background. Select one of the suggested images, or do a quick search for an own choice of graphics.
The search browses the entire unsplash.com image library, giving you numerous background options.
You may also upload an own image, via the upload icon. Feel free to add a file from your computer, or paste a URL to any online image you like.
Recurring Tasks are a great way to minimize the effort needed to set up work items that need doing periodically - every day, week, month etc.
To make a task pop up into your board on a specific date or dates, you first need to have this task on your board. Fill in all the details needed for this task completion.
Once done, use the context menu of the card (right-click a closed task or top menu icon of an open card) and choose "make recurring":
In the pop-up menu, please choose when this task should appear on your board. You can either use general repetition (daily, weekly, monthly), or use a custom schedule if more precision is needed.
As this is successfully set up, the task will be moved from the board to the side panel, under "Recurring tasks". Once the time you've chosen for this task comes, this task will appear in the same column, in which it had originally been created.
At the same time, information about the next planned occurrence of this task can be seen and edited in the side "Recurring tasks" panel.
To edit, use the pencil icon, and to stop recurring, please use the "x" mark.
Although the tasks set to recur are hidden on the board until their set time comes, you can filter the board view to see them. This can be done from the filter box - "Recurring". You can make edits to the recurring schedule from this view as well.
Please note, that in order to use the recurring tasks Power-Up, you need to be able to edit cards within this board. For more on this requirement, please read about User privileges in Kanban Tool.
For active checklist users, we've prepared a simple way of getting to view and tick-off their task lists without having to open the card itself.
To enable this for your board, please go to the board's Settings - Power-Ups and switch the Interactive Checklist Power-Up on.
In there, you will find a setting to have the checklist items expanded in all or just the "Working" types of columns, you will also be able to choose whether all list items should be displayed, only the incomplete ones or just the firs incomplete one.
Simply adjust the settings to match your requirements & enjoy!
To gain instant due date visibility into the work schedule and never miss a deadline, we recommend using the Calendar Widget.
This Power-Up adds a simple calendar to the side panel with tasks' due dates. Clicking on a highlighted date allows you to see the tasks that are due on that day.
There is a great Power-up, which will make new card creation much faster. It adds a simple box at the end of each list, allowing you to enter new tasks quickly.
This also brings in the possibility of quick assigning some card attributes from this Add Task Box window [..], @, #:
for instance, when entering [finances] @JS #urgent - you will create a task of the 'finances' type (color), assigned to Josh Smith and with a tag of 'urgent'. Please note, that the card types and users that you address here must be valid for the particular board (an existing card type and a user that the board was already shared with).
For an easier way to move from editing one task to updating another, try the Task Navigator Power-Up.
When a card is open you can quickly switch between previous and next tasks with the left / right arrows.
You may also try Task Dependencies or adding tasks as other cards' Attachments, for quick navigation between closely related tasks.
Have you ever missed a comment or wanted to know what has been recently going on on the board?
Try the Team Activity Power-Up - it adds a list of recent board activities to the side-panel of a board. This includes comments, card moves and more.
Not a fan of white backgrounds? The Custom Theme Power-Up gives you the possibility of making significant changes to the way your Kanban Tool board looks. Aside for the Default theme, we offer a choice of Dark and Lite themes.
You may also choose one of the offered background images, or upload one of your own. The Power-Up will suggest the more suitable theme to match your background.
Also, if you feel the card fonts are too small for you to read, here is where you can change their sizes - 3 font heights are available.
This Power-Up allows you to gain visibility over who is doing what in your team, without spending time on assigning tasks to each team member. When using this power-up, tasks are automatically assigned to team members when they move them to columns marked as "In progress", and unassigned when they move them to "Queue / Waiting" columns.
This Power-Up will add pop-up notifications of task updates, that will appear when significant board changes are made by other users while you're also logged in at the same time.
It helps you all to stay on track of the most recent changes. Changes that will be included on these notifications are task adding, moving, deleting
This Power-Up allows for preparing a number of default checklists for your cards. Once created, they can be added to your cards with just one click.
To use this feature, please enable it in board Settings - Power-Ups and create your checklists from there.
After the templates have been prepared, you can choose a template for any new or existing card.
This power-Up offers a great way to de-clutter your boards from items that you can't get to work until a specific event takes place, or simply until you have the time for it.
The supported options are to postpone until the evening, next day, next week or a specific time and date.
When the set time comes, your task will come right back into the column, that it was set to delay from.
You can also review all your work suspended in this way from the Postponed Tasks widget, displayed in the side panel, along with any other widgets you may be using (Calendar, Recurring Tasks, Team Activity, My Work).
You are welcome to edit the schedule for the postponed items from here - or, if need be, bring a deferred task back to the board before the set time comes. Editing the task contents is also possible while suspended - just click the task from the Postponed Tasks widget and make your changes.
Task Summary will let you show more information on a closed card.
You can choose from among all of your custom fields, as well as from the generic information, such as card type, due date, external link, assigned user, priority, ID etc. - and, additionally, it's possible to show information on the task creator, logged time and lead time (time passed since card creation).
On top of this, you can display the entire task description (or its first paragraph) on a closed card too if you like!
To sum up, all available card information can be made visible on a closed card.
Enable the Power-Up in board Settings (or ask an Account Owner / Admin to enable it for you) and choose which fields you want to see:
This little add-on will show you the names and colors of card types used on a board, right at the bottom of the board.
This way, without having the view of your board obstructed, you will be able to quickly find out which color symbolizes what type of task.
If you wish to see images on closed cards, simply enable Card Covers in board Settings - Power-Ups.
Now, you can select any of your graphic files or pdf to become a card cover or covers - selecting multiple files with the eye icon will create a gallery on your card.
Furthermore, any of your file attachments or Web Attachments can be pinned to the card front. This will make your files accessible directly from the closed card view, great for an easy preview or download.
Pinboard Power-Up lets you attach frequently needed files and links to websites or online documents - directly to the board's side panel.
You can also attach Kanban Tool tasks and links to your other Kanban Tool boards to it.
To enable this helpful widget, making navigating your workflow that little bit easier, go to board Settings - Power-Ups.
To pin a file, just use the + icon, located in Pinboard's header.
And to pin a website link, first make sure that you have enabled either Web Attachments, Google Drive, Box, Dropbox or One Drive Power-Up.
Task Dependencies allow you to build relations between cards, to visually connect work items that need doing in bunches. This way, complex work gets broken down into items of a more manageable size, giving you a clear picture of how far along a big job has come.
It's a great way not only to bring order to large tasks, but to also show parent-child card relations, and to delegate pieces of work to other team members or boards.
Task Dependencies Power-Up needs enabling in board Settings - Power-Ups.
Once active, there will be an "+ add dependencies" link in an open task's header:
With it, you can either create a new, dependent task, or link an existing one as dependent.
Any task that you have access to can be made dependent on another - you can build dependencies between tasks across all columns, swimlanes and boards. Use the location selectors shown in dependent tasks to choose or change a linked task's location:
Dependent tasks can be opened directly from the master task view, and will be shown over it.
Cascading structures of dependent tasks can be created and viewed in this way, letting you dive into the core of work, without having to navigate through columns and boards in search of related tasks.
Use the arrows and back symbol to navigate between dependent tasks - arrows move through cards on the same level, and the back arrow takes you one level higher in the structure.
The tree-like scheme of dependent tasks shows additional information about cards status - you may come across backlog, in progress, waiting and done icons. They relate to what Lane Type column that task is in, thereby hinting on their completion stage.
If present, team member assignments and any tracked time records will also be displayed in the tree-like list.
You can also reorder the dependent tasks with the vertical double arrow icon, shown when hovering over a listed item.
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