Power-Ups

Learn all about the many ways in which your Kanban Tool experience can be enhanced. Power-Ups allow you to enable external integrations and switch on additional board and card features that make use of the service that little bit better.

What are Power-Ups?

Power-Ups let you customize your boards and fine-tune your experience with Kanban Tool. They add a new spectrum of features that might come handy for some users. Power-Ups range from visual modifications to complete additional functionalities.

You can choose from among simple ones, that will only add some minor elements to the board i.e. Emoji Picker, or you can go ahead with the big ones, that bring a whole new level of awesomeness to your boards - i.e. Custom Theme, Recurring Tasks, Task Dependencies.
Stay tuned, we’re always getting even more ready!

To get started, please go to the Settings - Power-Ups tab and take your pick!

What Power-Ups are available?

How can I enable Power-Ups?

To enable Power-Ups, go to the Settings page and open the Power-Ups tab.
Settings Location

Settings aren’t visible to regular users, you need Account Owner or Account administrator privileges to enable Power-Ups, or to edit the board and card layout. Project Managers too can enable Power-Ups, but only for the boards they have created.

If you don’t see the Settings tab and want to use Power-Ups, contact someone on your team with higher access rights to enable them for a given board.

Web Attachments Power-up

From images on Flickr, website addresses, to GitHub pull requests and online documents, the Web Attachments Power-Up allows you to easily attach virtually anything from the web to tasks.
Links to other Kanban cards can also be attached to show related work items. Power-Ups Web Attachments To get started, go to Settings - Power-Ups and enable the Web Attachments module.

How to use Kanban Cast with Kanban Tool?

If you have a Chromecast, you can send your Kanban board to a big screen of the device that it is plugged into.

Chromecast is a streaming device, that works when plugged into the HDMI port of a TV. It mirrors the screen of the device that it is plugged into - it can be the screen of any device that uses the Chrome internet browser.

To turn on the integration, follow the instructions below, and if you run into any problems, please let us know.

  1. Open your Kanban Tool account in the Google Chrome browser.

  2. In the browser settings - find the Google Cast extension and add it to Chrome. Turn on Google Cast in Chromium

  3. Go to your board’s Settings - Power-Ups and enable the Kanban Cast Power-Up Enable Kanban Cast Power Up

  4. Now, in board view, you’ll see a new icon for Kanban Cast, right next to shortcuts Kanban Cast icon

  5. It contains options to adjust zoom, size, or contrast of Kanban Cast. From here you will also be able to switch it off. Adjust Your Kanban Cast Options

Please note, if you want to collapse a column, in order to see the change you will need to switch Kanban Cast off, and turn it back on again.

How can I use Card Aging?

The Card Aging Power-Up enables you to tell instantly for how long cards have been left idle, without any updates.

To enable this Power-Up, go to Settings - Power-Ups and turn on Card Aging.
Once enabled, the task cards on your board will fade as they experience no activity for a specified amount of time - you can choose your thresholds - e.g. 7 days, 14 days, 30 days. The longer a card is inactive, the more it will fade.

What can I use Card Block for?

With this Power-Up, your task can be marked as blocked. You can do this from the context menu - right-click on a task and choose the Block task option.
The Power-Up needs enabling per each of your boards, like any Power-Up. Please do that from Settings - Power-Ups - Card Block.

Blocked cards cannot be moved, they have a distinctive look and optionally display a message, explaining the block reason.
So that in case of problems with progressing work on a given task, the card can be shown as blocked, until the issue is resolved. This gives the team an instant clue on that card’s status.

How to Upload a Personalised Background?

Along with the Custom Theme Power-Up, which gives you a choice of a board theme color: Default (white), Dark and minimalist Lite - we’ve introduced a possibility of choosing a graphic board background. Select one of the suggested images, or do a quick search for an own choice of graphics.
The search browses the entire unsplash.com image library, giving you numerous background options. Browse Unsplash Images

You may also upload an own image, via the upload icon. Feel free to add a file from your computer, or paste a URL to any online image you like. Upload Own Image

How to use the Recurring tasks Power-Up?

Getting started

Recurring Tasks let you minimize the effort needed to set up work items that need doing periodically - every day, week, month, etc.
To make a task pop up into your board on a specific date or dates, you first need to have this task on your board. Fill in all the details needed for this task completion.
Once done, use the context menu of the card - right-click a closed task, or use the in-card hamburger / 3-line menu - and choose make recurring: Make task recurring

In the pop-up menu, please choose when this task should appear on your board. You can either use general repetition (daily, weekly, monthly) or use a custom schedule if more precision is needed. Make Task Recurring

Schedule editing

As this is successfully set up, the task will be moved from the board to the side panel, under Recurring tasks. When the time you’ve chosen for this task comes, the task will appear in the same column, in which it had originally been created.
At the same time, information about the next planned occurrence of this task can be seen and edited in the Recurring tasks side panel.
To edit the schedule, use the pencil icon, and to stop recurring, please use the “x” mark. Edit - stop the schedule

Although tasks set to recur are hidden on the board until their set time comes, you can filter the board view to see them. This can be done from the filter box - Recurring. You can make edits to the recurring schedule from this view as well. Filter Recurring Tasks

How to enable Interactive Checklist view?

For active checklist users, we’ve prepared a simple way of getting to view and tick-off their task lists without having to open the card itself.

Go to the board’s Settings - Power-Ups and switch on the Interactive Checklist Power-Up.
In there, you will find a setting to have the checklist items expanded in all or just the Working types of columns, you will also be able to choose whether all list items should be displayed, only the incomplete ones or just the firs incomplete one. Interactive Checklist Set-up

How to enable a calendar view on a Kanban board?

To gain instant due date visibility in your schedule and never miss a deadline, we recommend using the Calendar Widget. This Power-Up adds a simple calendar to the side panel with tasks’ due dates. Clicking on a highlighted date shows you tasks due on that day.

Access Large Calendar View And if you click on the magnifying glass icon, a larger calendar view will pop up:

How to enable a calendar view on a Kanban board?

In the large calendar view, you’ll see all of the month’s due tasks.
You can open and edit them directly from here, and drag and dropping cards across different days will update their due dates.
Use the big calendar view for easier workflow planning and to get a clear time-oriented overview of your week and month.

How to speed up task creation: Add Task Box

Add Task Box makes new card creation much faster. It adds a simple box at the end of each list, allowing you to enter new tasks directly into it.

You may also quickly assign some card attributes through the Add Task Box window with these symbols: [..], @, #.
When entering [finances] @JS #urgent - you will create a task of the finances type, assigned to Josh Smith and with a tag of urgent.

Please note, that the card types and users that you address here must be valid for the particular board - they must be an existing card type and a user that the board was already shared with. Enable the Add Task Box Widget

Quicker Tasks Navigation

As a short-cut for moving from editing one task to updating another, try the Task Navigator Power-Up.
When a card is open you can quickly switch between previous and next tasks with the left / right arrows. Power-ups - Task Navigator

You may also try Task Dependencies, or adding tasks as other cards’ attachments, for quick navigation between closely related tasks.

How to stay up to date with my Team's activity?

Want to keep up with what’s going on on the board? Try the Team Activity Power-Up - it adds a list of recent board activities to the side-panel of a board. This includes comments, card moves, and more. Power-ups - Team Activity Widget

I want to change how my board looks

Not a fan of white backgrounds? The Custom Theme Power-Up gives you the possibility of making significant changes to the way your Kanban Tool board looks. Aside for the Default (white) theme, we offer a choice of Dark and Lite themes.

You may also choose one of the offered background images, or upload one of your own. The Power-Up will suggest a theme to match your background.

Also, if you feel the card fonts are too small for you to read, here is where you can change their sizes - 3 font heights are available. Custom Theme Color Background and Fonts

I want to change how my board looks I want to change how my board looks - 2 I want to change how my board looks - 3

What is Auto Assign for?

This Power-Up gives you visibility over who is doing what in your team, without spending time on assigning tasks to each team member. When using this Power-Up, tasks are automatically assigned to team members when they move them to columns marked as In progress, and unassigned when they move them to Queue / Waiting types of columns.

Auto-Assign Power-up

What does the Activity Notice refer to?

This Power-Up will add pop-up notifications of task updates, that will appear when significant board changes are made by other users, while you’re also logged in at the same time.
It helps you all to stay on track of the most recent changes. Changes that will be included on these notifications are task adding, moving, deleting, or archiving.

Checklist Templates

Prepare several default checklists for your cards - once created, they can be added to your cards with just one click.
To use this feature, enable Checklist Templates in board Settings - Power-Ups and create your templates from there.

When your templates are set, you can add one, or more of them, to any new or existing card. Checklist Templates Button

Postponed Tasks

Postponing tasks lets you de-clutter your boards from items that you won’t get to work on for a little while, but need to plan for them. Postponed Tasks Power-Up Switch

The supported options are to postpone until the evening, next day, next week, or a specific time and date.
When set time comes, your task will come right back into the column, that it was set to delay from. Postpone a Task

You can also review all your work suspended in this way from the Postponed Tasks widget, displayed in the side panel, along with any other widgets you may be using (Calendar, Recurring Tasks, Team Activity, My Work).
You’re welcome to edit the schedule for the postponed items from here - or, if need be, bring a deferred task back to the board before the set time comes. Editing the task contents is also possible while suspended - just click the task from the Postponed Tasks widget and make your changes. Postponed Tasks Widget

Task Summary - More Data on Closed Cards

Task Summary will let you show more information on a closed card.
You can choose from among all of your custom fields, as well as from the generic information, such as card type, due date, external link, assigned user, priority, ID, etc. - and, additionally, it’s possible to show information about the task creator, logged time and lead time (time passed since card creation).
On top of this, you can display the entire task description (or its first paragraph) on a closed card too if you like!

To sum up, all available card information can be made visible on a closed card. Task Summary Power-up

Enable the Power-Up in board Settings (or ask an Account Owner / Admin to enable it for you) and choose which fields you want to see: Task Summary Settings Window

Card Legend

This little add-on displays the names and colors of card types used on a board, right at the bottom of the board view.
Without obstructing the board, you will be able to quickly find out which color symbolizes what type of task. Card legend

Card Covers - Quick Access to Attachments

If you want to show images on closed cards, simply enable Card Covers in board Settings - Power-Ups. You can select any of your graphic files or pdf to become a card cover or covers - marking multiple files with the eye icon will create a gallery on your card. Card Covers - Quick Access to Attachments

Furthermore, any of your file attachments or Web Attachments can be pinned to the card front. This will make your files accessible directly from the closed card view, great for an easy preview or download. Card Covers - Quick Access to Attachments - Pin

Pinboard - attach files and links to your board

Pinboard Power-Up lets you attach frequently needed files and links to websites or online documents - directly to the board’s side panel. You can also attach Kanban Tool tasks and links to other Kanban Tool boards to it.

To enable this widget and make navigating your workflow that little bit easier, go to board Settings - Power-Ups.

To pin a file, just use the “+” icon, located in Pinboard’s header. And to pin a website link, first make sure that you have enabled either Web Attachments, Google Drive, Box, Dropbox or One Drive Power-Up. Pinboard - attach files and links to Kanban board

Task Dependencies

Task Dependencies allow for building relations between cards, to visually connect work items that need doing in bunches. This way, complex work gets broken down into items of a more manageable size, giving you a clear picture of how far along a big job has come.
It’s a great way not only to bring order to large tasks, but to also show parent-child card relations, and to delegate pieces of work to other team members or boards.

Task Dependencies Power-Up needs enabling in board Settings - Power-Ups.
Once active, there will be an + add dependencies link in an open task’s header: Task Dependencies - Add New

With it, you can either create a new, dependent task, or link an existing one as dependent. Task Dependencies - Location

Any task that you have access to can be made dependent on another - you can build dependencies between tasks across all columns, swimlanes, and boards. Use the location selectors shown in connected tasks to choose or change a linked task’s location: Task Dependencies - Locate or Move Task

Dependent tasks can be opened directly from the master task view and will be shown over it.
Cascading structures of dependent tasks can be created and viewed in this way, letting you dive into the core of work, without having to navigate through columns and boards in search of related tasks.
Use the arrows and “back” symbol to navigate between dependent tasks - arrows move through cards on the same level, and the “back” arrow takes you one level higher in the structure. Task Dependencies - Navigation

The tree-like scheme of dependent tasks shows additional information about cards status - you may come across backlog, in progress, waiting and done icons. They relate to what Lane Type column that task is in, thereby hinting on their completion stage.
If present, team member assignments and any tracked time records will also be displayed in the tree-like list.
You can also reorder the dependent tasks with the vertical double arrow icon, shown when hovering over a listed item. Task Dependencies - Status Icons

How to use the Task Reminders Power-Up?

Use Task Reminders to keep tabs on when important tasks need to be looked at.

First, please enable Task Reminders on your board Settings - Power-Ups page.

Now, when viewing an open card, click any date-based field - whether it’s the default due date or a custom date field - and along with the calendar, you’ll see an + add reminder option.

How to use the Task Reminders Power-Up?

Choose when the reminder should be sent out, for example, on the day - your due date or custom field date, depending on what you’ve chosen, a day or two prior to that, a week before, etc. Then choose the time at which the reminder should arrive, and select to whom the email should be sent.

Task Reminders - Timeframe selection

You can notify:

  • any named user that has access to the board you’re on
  • the person who created the task
  • the person assigned to the task
  • everyone assigned: the person to whom the task is assigned, as well as all users to whom any uncompleted checklist items are assigned
  • a User Group that has access to this board

Once set, hit the blue Save button, and on the selected date and time, an email will be sent to the chosen person or people. The email will contain a direct link to the task it refers to for easy access.

Task Reminders - Email

But since not everyone pays close attention to email while progressing work on a Kanban board, other ways of getting a reminder are also available. Instead of setting up an email notification, you can choose a time when a task should:

  • be moved to the top or the bottom of a specific column
  • be assigned to a given team member
  • have the card type (color) changed
  • be added to a specified person’s My Work list
  • get a priority change

Task Reminders - Action selection

To review or change a once set reminder, please right-click a closed task, or use an open card’s context menu (shown below), to find the Set reminders option again.

Set reminders in the open card context menu

Other features related to keeping track of time-sensitive work are Due Dates, Recurring Tasks, and Postponed Tasks.

If you would like to receive a bulk reminder of all upcoming due tasks, please use the default due tasks reminder email. You can also create email notifications for completely custom events through the Process Automation.