Online Kanban Boards
real-time visibility into what people are working on

  • organize your work and projects with cards placed on Kanban board
  • visualize, control and optimize your workflow
  • use mouse or touchscreen to drag & drop tasks
  • limit work in progress to prevent bottlenecks
  • collaborate in real time with team members
  • track multiple projects on one board using horizontal swimlanes

Insightful analytics
gain full control over your project

  • analyze workflow and remove any bottlenecks
  • monitor and improve your work efficiency
  • predict when you will get the job done basing on previous performance
  • use breakdown charts to get quick insight into project status
  • measure cycle time using cumulative flow diagram

Visual Project Management
smarter way to manage workflow

  • organize your work into projects
  • invite people and build project teams
  • use online Kanban boards to share and collaborate on work to do

Online Documents
organize, share and collaborate in real-time

  • attach documents to tasks and upload them to your favourite cloud storage
  • collaborate in real-time on Google Drive
  • link to files on Dropbox, Box and OneDrive

Time Tracking
seamless time tracking and time reports

  • effortless time tracking
  • time reports by project, task or user
  • summary and detailed reports
  • manageable time entries

       free trial - no credit card required

List of Kanban Tool features:

Online Kanban Board

  • unique Kanban board design resembling a whiteboard
  • create Kanban board in seconds using predefined Kanban board templates: basic, time driven, event driven Kanban board templates and team board for product development and for sales pipeline management
  • customizable Kanban board templates
  • flexible workflow editor with support for horizontal swimlanes
  • intuitive, simple, drag&drop interface
  • Kanban board cloning
  • collapsible columns and swimlanes
  • work in progress limits
  • moving tasks between Kanban boards
  • tasks archive
  • board search and search filters (also in collapsed columns) new
  • unique design resembling real whiteboard with sticky notes
  • visibility of project progress
  • available in all major browsers (Internet Explorer 8+, Mozilla Firefox, Safari, Chrome, Opera)
  • works well on touchscreen mobile devices and tablets
  • KanbanTool is available in 7 languages: English, German, Spanish, Portuguese, Italian, Polish and Russian
  • improved express Kanban board tutorial
  • better experience - easy opening of collapsed columns
  • better experience - on-click columns & swimlane collapsing
  • express Kanban board switcher
  • Kanban Tool Support section
  • keyboard shortcuts
  • card sorting by task name, card type, priority, assignment, recently created, recently updated
  • mobile access
  • seamless time tracking - tracker follows your workflow new

Kanban Card

  • customizable Kanban card template: external id, description, external links, card type, task size, assignment with email notifications, tags
  • up to 12 custom fields (free text field, dropdown with options, external link, date picker) new
  • deadline management with due dates and priorities (low, normal, high)
  • adding tasks and comments from email
  • file attachments with image preview
  • Kanban cards cloning
  • Kanban card blocking new
  • moving Kanban cards to collapsed columns
  • comments with email notifications
  • to-do lists
  • card history for each task
  • 22 card colors
  • handy context menu for Kanban cards
  • easy tasks synchronization with external programs
  • clickable hyperlinks in comments
  • full screen view of Kanban card
  • keyboard shortcuts for cards
  • direct links for each Kanban card
  • to-do list progress bar

Real-time Team Collaboration

  • team collaboration with real-time updates
  • advanced sharing options: sharing folders, boards and online documents
  • build teams and assign tasks to team members
  • email notifications for task assignments and comments
  • add tasks and comments via email new
  • create, edit and share documents
  • additional info field on Kanban board for teams


  • Developer tools (available scripts:Large font, Card tilt, Delete all, Fixed cards height, Task done, Move to Done, Change column, Cycle time)
  • Team activity widget
  • Card blocking
  • Card aging
  • Add task box
  • Task navigator
  • Auto assign
  • Web attachments
  • Calendar widget
  • Dropbox, Google Drive, Box, OneDrive
  • Activity Notice
  • Kanban Cast
  • truDigital Signage
  • Emoji Picker
  • Custom Theme
  • Interactive Checklists new
  • Recurring Tasks new
  • Checklist Templates new
  • Postponed Tasks new
  • Task Summary new
  • Card Legend new

Advanced Kanban Analytics & Metrics

  • new Kanban analytics and metrics design
  • advanced workflow analysis
  • cumulative flow diagram to identify bottlenecks
  • lead and cycle time diagram
  • breakdown charts to get quick insight into project status
  • time reports for accurate time spent on project and tasks
  • data export and import to Excel and CSV file
  • data filtering features and extensive search capabilities
  • help for Kanban diagrams and charts
  • advanced global search functionality: all boards search range new
  • advanced board search and filtering new


  • integration with Zapier and WeWiredWeb
  • task attachments: Dropbox, Google Drive, SkyDrive and Box
  • Kanban Tool Android App
  • export tasks to calendars: Google calendar, iCal and Outlook
  • flexible and well-documented API for external systems integration
  • RSS feeds for boards
  • Chrome extension for adding tasks
  • JIRA® integration (Chrome extension - Kanbanira)
  • adding tasks and comments from email
  • export data to Excel/CSV
  • import data from Excel/CSV
  • multiple team members invitations from CSV
  • Mozilla add-on

Security & Reliability

  • Kanban Tool On-site version available new
  • daily off-site full backups of everything
  • 99,98% uptime over past year
  • support for SSL/HTTPS connection encryption
  • seamless maintenance - major updates are made during weekends only
  • real time data replication and redundant infrastructure in 2 different geographic locations for high availability and reliability
  • advanced account access privileges (account owner, account administrator & user)
  • project/board access privileges (full, custom & read-only access)
  • random password generator