Overcoming team dysfunctions15 Oct 2019
In managing day to day team activity, it can get difficult to keep tabs on how well a team is actually doing. Completed tasks count on the team's Kanban board may not tell the full story, seeing as quantity alone says nothing about quality. Analyzing how many have return from Done to Doing - tells a more complete story, but there are things we can actively do before things need to be re-worked.
Talk to the team.
Assuming a minimal amount of social skills on your part, while discussing current issues and successes you should be pick up on the team's general states of mind and attitudes towards the ongoing project. It's likely the shortest way to identifying issues and getting ideas about fixing them, as well as on estimating a project's completion time. Don't underestimate this basic method!
But don't talk once and for all. Keep checking.
It would not be safe at all, to assume, that the fact that the team was doing fine last week, means it will continue like this today and in the future. As team leader or manager, you should continue to work on team development and improvements, and never stop assessing how and what they do.
Empower them, rather than looming over.
This boils down to both you and your team needing to have the confidence in what you do, and how you do it. Achieving it does not happen miraculously - it has to be worked on, and the more experience people have, the easier it will come about.
Give the team control over what they do, and apply a policy, by which they use their judgment for everything, unless explicitly told otherwise.
Their existence, nature and outcomes tell a valuable story about a team.
Fear of starting a conflict can stifle and hurt the outcome of the team's work. Conflicts should therefore be seen
as opportunity to do better work, and to improve team collaboration. It's absolutely necessary for teams working in changing and complex environments to be able to voice, address and resolve conflicts.
Unless your team's line of work is based on repetitive and non-creative actions only, lack of conflicts could be seen as first sign of people's disengagement or negligence.
Stay open to team's point of view.
In order to be able to take part in, or even start a conflict for a valid reason, team members must first care about the quality of the organization's work, feel valued enough, to want to share their opinion and fight for it, and to have a sense of responsibility for the product. They also need to trust other team members and respect their opinions. All of these conditions make for both happier team members and better products, but are not always possible or easy to achieve, for a multitude of reasons.
An easy way to welcome people's opinion is making room for a feedback / opinions column on the team's board. When time comes to review the process steps the team took to complete the project, people's comments will be available for future consideration. Taking time to think these over will keep the team invested in how and what you do, as a team.
But regardless of trying to stay ahead of problems, keeping tabs on a project status will be of help to both efficient teams, and to those who are still working their way out of a rut. Use a Kanban Tool board with automatically generated metrics, to get a quick quantitative insight into the progress. Readily available analytics include
a Breakdown Chart, Time Report, Lead & Cycle Time, Cumulative Flow and Changelog.
These, combined with keeping power with the team and staying on top of their morale, can hugely help to minimize negligence and improve projects quality, as well as speed of completion.
Introducing User Groups for better access management03 Oct 2019
We're happy to announce a new, better way to assign board access to team members. Rather than having to share each board separately wit...
Not sure what got accomplished in your hard day's work?24 Sep 2019
If your workdays feel very busy, and yet at the end of a day you're not really able to pin-point what's been completed, you may experience confusio...
Why do some people cringe, when they hear of Agile?11 Sep 2019
The meaning of the term "Agile" has been shifting, as it got more popular over the last decade. It used to relate specifically to particular meth...
Tracking One's Productivity with Kanban07 Aug 2019
The Kanban method offers an easy way to keep a score of things waiting to be done, being done and of those completed. There is no doubt, that n...
Pinboard - quick access to files on your board30 May 2019
Are you finding yourself frequently needing to open specific files or websites related to daily work? It is now possible to pin those d...
Pick a beautiful background for your board16 Apr 2019
In order to make applying background images even easier, we've built a direct integration between Custom Theme Power-Up and Unsplash. You can brows...
Introducing Two-factor Authentication11 Mar 2019
As part of our ongoing effort to ensure that your data is safe and secure, we're delighted to announce, that Kanban Tool users can now secure their...
Introducing Lite Theme06 Feb 2019
If you're looking to give your board a truly minimalist look, be sure to check out the newly released Lite theme. It is selectable under Settings -...
Why we need to stop multi-tasking right now?08 Jan 2019
It seems the days of us all trusting, that having the ability to multi-task is a skill needed at the office, are finally fading away into the r...