How does Kanban facilitate change?30 Nov 2021

How does Kanban facilitate change?

One of Kanban's biggest strengths and a core reason why teams choose to use it is its ability to manage change. The change in your process, in your team's goals and mindset. It helps to deal with change by keeping the process stable, sustainable, and service-oriented. These process traits can be achieved by following the below guidelines.

A stable process

The way to achieve a reliable and solid process is by following Agile's calling for executing respect for the people involved. Process changes do not take place in a vacuum. They are a part of a cultural and humane condition predating them. Only by building an understanding among the team and working towards an agreement, rather than pushing a change onto the people, can your process evolve and stay stable at the same time.

It comes down to respecting the existing hierarchies and project roles within the team, allowing slack through balancing the expected throughput and demand, and guiding the team in dealing with delays and impediments. The more the team knows about the prescribed ways to deal with inevitable problems, the less anxious and prone to mistakes they should get.

Focus on the customer

Lean, Agile, and Kanban are all customer and service-oriented. It's the customer that defines the value of your process. It is he who makes or breaks your company's bottom line. And it is the way you're able to focus on delivering a service that shapes your company image for the world. Focusing the team on value for the customer and away from departmental or team competition will mold your process as responsive to clients' requests, more than to internal policies or agendas.

Kanban works customer feedback loops into the process itself. As improvement suggestions become an intricate part of the process flow, you have no choice but to keep responding to your customers' needs. Furthermore, because Kanban boards can be managed in a decentralized way, all team members can drive the change and product evolution. It both empowers the team and drives service improvement for your clients.

Focus on the customer

The ease of maintaining the standards

A Kanban-driven process can be self-sustainable and self-organizing. It results from the transparency that a Kanban board affords, and it eases the team's ability to collaborate well. When we know the entire shape of a process, we're better equipped to perform our part of it. And with Kanban's WIP limits, sustaining a manageable process speed and delivery rates becomes achievable. The simplest way a work in progress limit impacts the flow is by forcing the team to finish what they've started before tackling more tasks. That alone ensures a more stable delivery.

The visual and work completion stage-oriented nature of Kanban makes it possible to incorporate process policies right into the workflow. Whether these are error-proofing, quality-assuring, or feedback-gathering steps, they can all become another standard step in your process: easy to follow and impossible to miss.

When you first initiate a Kanban process, you'll hear not to change anything you're doing now, only to observe it and note why and how things get done. This approach does not hint at Kanban's ability to manage and work changes into a process, or does it? Yet, it is there. Kanban is an evolutionary process - so while you'll start where your process originally was, with every iteration, you'll get the chance to incorporate changes, new steps, additional policies, feedback loops, and other tweaks. And the best thing is, you won't ever reach a point of a perfect process - that is not the goal. The aim is to keep changing it simultaneously - aligned precisely with how your product, the market, your customers, and your objectives do.

What characterizes an Agile leader?05 Oct 2021

Agile work environments and processes center around self-organization and adaptation to fluctuating demands. Therefore a leader of an Agile project, or an Agile company department, should have the ability to let people make their own decisions and make them fast - right? Sometimes that can seem...

How to do Scrum in Kanban Tool?02 Sep 2021

Would you consider it a conceptual travesty to use the Kanban Tool to manage a Scrum-based process flow? Well, our customers don't! Kanban Tool boards are widely open to personalization and can map out either of the frameworks with ease. Kanban vs. Scrum, in short A Scrum...

In Agile, following a plan is rarely better than listening to the client20 Jul 2021

One of the core ideas put forward by the Agile Manifesto was for teams to welcome changing requirements from the customer, also when they're already well into the project's development. Arguably, it's one of the ways Agile gives teams a competitive advantage. More openness to what the...

Why is transparency key to project success?22 Jun 2021

When working as a team, it can be challenging to arrive at a shared conclusion and an agreeable result, to put it mildly. And, where teams working on the more technical aspects can rely on a binary classification of the issue - something is either done right, or it's not, the groups that...

What tangible effects does using Kanban boards have?30 Mar 2021

A typical storyline behind teams wanting to start using Kanban is that they received an incentive from the management to "get more Agile". And, let's be honest, this is not at all a bad reason to start! Chances are, that journey will not end there - but that one team using Kanban for their...

How to set achievable goals?10 Feb 2021

Are you familiar with the dread that a seemingly unsurmountable task can cause? Some types of goals are impossible to estimate in time and effort, for instance, the path to changing a career or pivoting the entire premise of a business. Still, both of these things are happening every day, so...

Feedback Management with Kanban18 Aug 2020

Progress happens when you find a solution to a problem, that removes the problem from happening again, right? A leading factor making this possible is taking note of both your colleagues' and your stakeholders' feedback. First and foremost, we're concerned with their comments on the matter of...

6 Remote Work Tips & Best Practices to Work From Home18 Mar 2020

With the coronavirus spreading, remote team-working is becoming the recommended approach for all those businesses that can facilitate it. Take a moment to see how to do this well with your team. Find your spot and stick to regular working hours For many of us working from home can be...

Kanban Tool is 10! Well... 12 actually!19 Dec 2019

We started working on Kanban Tool in the beginning of 2008. Later that year invitation-only alpha was released. While Kanban Tool public beta along with our website was released in January 2009 making Kanban history. Kanban Tool is one of the very first services, that proposed...