The greatest advantage of using an online Kanban board, as opposed to a physical Kanban whiteboard, is the benefit of auto-generated metrics. All you need to do is set up columns of your Kanban board, start creating and moving tasks, and the rest will get done on its own.
With Kanban Tool, while you are adding task cards and sliding them along the process stages, in the background, all your statistical information about the team's performance is being measured and recorded, automatically.
The data that you can view and analyze is available
in a couple of forms: as Breakdown Chart, Time Report, Lead and Cycle Time, Cumulative Flow Diagram
and a basic Changelog.
The Breakdown Chart is used to see the way the tasks are distributed among the team. The information can be aligned with regards to task difficulty, type, priority etc. You can also view the tasks in a particular column or
a swimlane, to analyse one or multiple projects at a time. It provides a basic insight into what is being worked on, what's done and what still waits to be started.
The Time Report shows exact work time entries for each team member. It provides an insight into how much time the team has spent on every task. This Report can be generated for all of your Kanban boards at once. There is
a summary report and a detailed one for your convenience.
Lead and Cycle Time DiagramThe Lead and Cycle Time Diagram shows the average time it takes a task to get from the point of being placed on the board, to being completed (lead time). It's also the place, where lead time can be compared to how long tasks were actually being worked on for (cycle time).
This gives you information about the actual process throughput. For most businesses, it's a matter of great importance to keep the Lead Time is as short as possible, since it means the speed of their response
to customer needs is good.
Cumulative Flow Diagram is a graph illustrating the process on whole - it clearly shows the distribution
of work among process phases (to do - doing - done).
By looking at it, you get to instantly see just how well the team performs.
If everything runs smoothly, the bands (each color represents different stage of the process) are staying even. So, no jumps or sudden rises - with only the "Tasks Completed" stripe rising. If you notice a rise in the height of the "In progress" band - this informs you of a possible issue: too many tasks, too difficult for a particular team member, more time, manpower or information is needed. It's the most insightful tool of all - allowing you to know the current situation without even entering the office.
The Changelog is a record of all modifications of the board and tasks. It can be helpful when needing to locate the source of particular information.
With all this information available at all times with no extra effort - would you still consider a physical Kanban board a perfect solution? With online Kanban, all that your team is required to do, is move tasks with accordance to their stage, the Analytics gather up automatically.
Instead of guesstimating how long things are going to take, base your estimates on previous experiences, available in Kanban Tool's Analytics. This way your team doesn't get overworked, your stakeholders get what they've ordered delivered on time, and you become a reliable business partner. Why not try it for free now?
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