Time tracking

Kanban Tool has transformed how teams measure the effort put into each task by introducing seamless time tracking!

Why “seamless”?

Because you don’t need to click any buttons to start your timer. Simply drag a task to your “working” type of column, and the timer starts automatically. It’s that easy!

To configure time tracking to start and pause automatically with card movements in specific columns of your board, view the setup guide.

Prefer to manually initiate timers?

No worries! Just right-click a task and select Start/Stop Timer.

Track time with ease

Your task trackers appear on the right side of the board, in the My Work panel. When a timer starts, the task enters the My Work feed, showing ongoing time measurements. You can pause or restart your timers directly from this panel, and clicking x will remove the task from My Work.

The My Work widget gives you quick access to:

• Task name – click to open the task
• Timer status – running or paused, and click to view/edit separate time entries
• Card color – easily spot the type of task you’re working on

You can learn about other properties of the My Work widget here.

Stay on top of time spent

Use the Time Report to evaluate how much time was spent on each task. Go to Tools → Time Report to access Summary and Detailed Reports of your board’s time entries. Click here to learn more.

Note: Seamless time tracking is available with the Enterprise service plan only.

Seamless time measurement

Configuring time tracking on your Kanban Tool board comes down to ensuring that columns have an appropriate Lane Type set.

Go to Settings → Board Editor and adjust the Lane Types for each work stage.
The following lane types control your timer’s actions:

• Queue / Waiting – Idle columns where the timer will pause
• In Progress – Working columns where the timer will start
• Done – Moving a task here stops the timer and removes it from the My Work list

For your time tracking to be seamless, make sure to set the lane types for your Doing and Done columns. Once done, time tracking will run automatically—just move cards through the process, and the timer will start and stop on its own.

Manual time measurement

Of course, if you prefer to initiate timers manually, you can! Right-click a task and select Start/stop timer.

Time measurement of viewed tasks

Running a more demanding/unique workflow? You can also set up the time tracking feature so that timers only start when you’re viewing an open task. Learn more here.

Forgot to stop the timer? Need to log time for work you did while offline? No worries—there are two easy ways to update your time records.

1. Edit time in My Work

The My Work widget lists all your recent timers. Here’s how to edit them:

• Click on the recorded time total to unfold a list of summary time entries.
  
• Click any entry to edit it—a date picker will pop up, letting you adjust the date and start/end times.
  
• Need to remove an entry? Just click the bin icon.
  

2. Edit time in the time report

For a broader view of all time entries, head to the Detailed view of the time report:

• Account owners can edit or delete any time entry.
• Regular users can edit or remove only their own entries.

3. Create a new time record

If a task hasn’t been timed by you yet, it won’t appear in My Work nor in the time report.
To add a time entry:

• Right-click the task and select Add to My Work.
• Press the play icon in My Work to start the timer.
• Edit the entry as needed, using the steps from point 1 above.

The My work widget makes it easy to keep track of your assigned tasks across multiple boards—all in one place! No matter which board you’re viewing, your My work list stays consistent, retaining your focus without having to jump between boards.

Where is My work?

The My work widget is part of the collapsible side panel on the right-hand side of your board.

Please note: My work is available exclusively for Enterprise plan subscribers.

With My work, you can:

• See all tasks assigned to you
  — whenever someone assigns a task, or a checklist item inside a task to you, it automatically shows in your My work list:
  
• Sort tasks your way
  — just use drag and drop:
  
• Access tasks directly from the widget
  — no need to switch boards, just click on the task to see/edit it.
• Track the time spent on each task
  — while time tracking initiates the timers seamlessly, depending on the task location on the board, My work is where you can view and control the timer’s status.
  
• Update the time spent on tasks
  — clicking the total time tracked on a task unfolds a list of individual time records for the task, letting you control and change them if necessary. Whenever you pause the timer and start it again, a new time entry is started. A timer’s subtotals are also available to view in the detailed view of the Time Report.
  
• Manually insert working time to tasks
  — Forgot to time your work? Right-click a task on the board and select Add to My work. Then click the play icon to start the timer, and then edit that time record to match the time value that needs adding.

Task names show in bold when updated

• When you receive a new comment on a task, its name will appear in bold.
• Similarly, when a checklist item within a task gets assigned to you, the parent task will be added to your My work and marked in bold:
  

With the My work widget, managing your tasks is smoother, smarter, and more efficient!

What’s time tracking without insightful reporting? Kanban Tool gives you access to two time report types:

• Summary time report – a high-level overview with key statistics and workflow summaries.
• Detailed time report – a deep dive into all your recorded data, down to every entry.

The summary report — key insights at a glance

This report provides a clear breakdown of your team’s activity, helping you spot trends and optimize workflow.

You can customize the report with filtering based on:

• Boards — one, a select few, or all the boards you have access to.
• Time interval – navigate by weeks or set a custom range with the calendar.
• Users – Focus on specific team members activity.
• Task types.
• Tags.
• Swimlanes.

The bar graph shows total time spent each day, with each bar representing a day’s workload. The breakdown chart below the bar graph focuses on time distribution grouped by users, tasks, boards, swimlanes, or workflow stages. You can click any section for an even more detailed breakdown.

Pro tip: Grouping by workflow stage (board column) helps you see where the team spends the most time—great for spotting bottlenecks or planning new hires.

The detailed report — every entry, fully tracked

Allows you to:

• Filter the records, just like in the summary report.
• View total time spent, number of tasks, and total entries at a glance.
• Edit or delete time entries (account admins can manage all, regular users can edit their own).

Direct time report access via URL

Need quick access to specific reports? Use the chain link icon below either view of the time report to copy its unique URL. Customizing it with different filters (time-frame, users, task types, etc.) lets you generate reports without entering the Kanban Tool GUI.

Exporting & printing

Need to share your reports with non-users? Export them as PDFs for printing or save them as CSV files for further analysis. You’ll find the export and print buttons conveniently placed:

• Below the bar graph in the summary report
• Above the list in the detailed report

A diagonal lines animation on a card indicates that the task is currently being timed.
Whenever you or a team member start a timer on a task, the animation makes it easy to spot actively progressed items at a glance.

Having doubts as to who is timing a specific task?
Please refer to the task card’s time log:

To learn more about time tracking & reporting, please visit this guide.