What are the reporting capabilities of Kanban Tool?

Kanban Tool provides advanced Kanban analytics and metrics in the form of:

Cumulative Flow diagram

It illustrates the process on a whole - by showing the distribution of work items in all process phases
(to do - doing - done).

You get to see in an instant how the team is performing. If things run smoothly, the horizontal bands, each color representing a different stage of the process, are staying regular - there are no sudden jumps or falls - with only the Tasks Done stripe growing.

The moment you notice a rise in the height of the In Progress band - this alarms of an issue - there are too many tasks, they’re too difficult for particular team members, the team needs more time, more manpower, or more information.

It’s the most insightful metric of all - the situation is clear without you even entering the office. Read more about Cumulative Flow diagram.

Lead & Cycle Time diagram

This is the metric to go for seeing the average time it takes for a task to get from the point of being placed on the board to getting completed, with comparison to the time the task was actually being worked on - hence Lead vs Cycle time.

What you gain, as a result, is information about the actual process throughput. For most businesses it’s a matter of great importance to keep the Lead Time is as short as possible, as this means the speed of the response to a customer’s need is good.

Breakdown Chart

These simple pie charts offer information on the shares different values - conditions take within the process at a given moment. You can breakdown your board by:

lane or card types
user assignments
priority
task difficulty
tags
your own custom field

This analysis can be done for a whole board or for specific lanes or columns separately.

Time Tracking

The Time Report gives insight into the time usage of each team member or of an entire team. It informs on how much time the team had spent on each task. This report can be generated for all of your Kanban boards together, and it offers a summary and a detailed view. Read more about Time Tracking. Note: the Time Report is only available on the Enterprise service plan.

Process Automation

Furthermore, you can generate custom email reports. For example - you may set notifications for:

when timers on tasks run for more than a set amount of time
when time estimates exceed a given value
when specific types of tasks are not updated for a few days
when there are due dates approaching for specific task types, and many more.

To learn more, please visit process automation page.