Task Reminders: Get notified of important events

With Task Reminders, you’ll never miss a deadline or overlook a critical task again! To get started, simply enable Task Reminders on your board Settings - Power-Ups page.

Now, when viewing an open card, click any date-based field - whether it’s the default due date or a custom date field - and along with the calendar, you’ll see an + Add reminder option.

Choose when the reminder should be sent out, for example, on the day - your due date or custom field date, depending on what you’ve chosen, a day or two prior to that, a week before, etc. Then choose the time at which the reminder should arrive, and select to whom the email should be sent.

You can notify:

• any named user that has access to the board you’re on
• the person who created the task
• the person assigned to the task
• everyone assigned: the person to whom the task is assigned, as well as all users to whom any uncompleted checklist items are assigned
• a user group that has access to this board

Once set, hit the blue Save button, and on the selected date and time, an email will be sent to the chosen person or people. The email will contain a direct link to the task it refers to for easy access.

While email notifications can be helpful, we know that not everyone has time to constantly check their inbox while working on a Kanban board. That’s why we offer a range of other ways to get reminders and stay on top of your work.
Instead of setting up an email notification, you can choose a time when a task should:

• be moved to the top or the bottom of a specific column
• be assigned to a given team member
• have the card type (color) changed
• be added to a specified person’s My Work list
• get a priority change

To review or change a once set reminder, please right-click a closed task, or use an open card’s context menu (shown below), to find the Set reminders option again.

Other features related to keeping track of time-sensitive work are Due Dates, Recurring Tasks, and Postponed Tasks.

If you would like to receive a bulk reminder of all upcoming due tasks, please use the default due tasks reminder email. You can also create email notifications for completely custom events through the process automation.