Process Management ToolWhy Your Business Cannot Afford Not To Use It

A process management tool is software that helps you design, model, execute, monitor, and optimize business processes. A business process is a coordinated sequence of activities your team performs to achieve a specific organizational goal. Weel-designed process management tools can help improve the efficiency of your processes, automate manual work, standardize best practices, and—perhaps most importantly—reduce costs and errors.

Team visualizing their process

There are different types of process management tools, depending on the nature and complexity of your process. If you're new to the subject matter, a solid place to start will be a solution customizable to your process's unique needs; one that ensures seamless and efficient team collaboration, which not only enhances your workflow but also empowers your team to excel.

Adopting a capable process management tool is the first step towards workflow improvement, increased productivity, and higher team efficiency. Without effective process management, even the least complex workflow can become a stumbling block and a source of team confusion.

What are the traits of an efficient
process management tool?

  • Streamlined approach and customization:
    It prioritizes simplicity and flexibility, ensuring seamless integration with your unique workflow. It doesn't impose any predefined system settings; instead, it empowers you to map your exact processes with customizable options.
  • Visualized status updates:
    The solution takes a visual approach to presenting project statuses, significantly reducing the time required for updates and data intake, greatly enhancing communication and clarity within your team.
  • Transparent and intuitive rules:
    The process management tool is designed with utmost clarity in mind; it has to be user-friendly from the outset, ensuring that your team can effortlessly adhere to the defined rules and guidelines.
  • Time and workload efficiency:
    It needs to be dedicated to helping you work smarter, not harder. Employing it yields noticeable reduction in wasted time and workload, allowing you to accomplish tasks more efficiently.
  • Optional advanced features:
    The tool should provide optional functionalities that not only simplify your processes but also keep your workflow modern and continually updated, ensuring that your operations remain at the forefront of industry standards.
  • Data-driven insights:
    The process management tool incorporates robust analytical features, gathering statistical data that serves as the foundation for strategic decision-making. That enables you to identify areas for improvement, predict potential obstacles, and proactively address delays.
  • Teamwide accessibility:
    The system ensures the entire team can easily grasp the overarching process, fostering a deeper understanding of each contributor's role and responsibilities.
  • Continuous delivery and project completion:
    It's important to understand that starting numerous tasks doesn't equate to finishing them. The tool needs to be designed to aid in ensuring consistent progress, making it easier to see projects through to completion.
  • Embedding simplicity in workflow:
    The tool must aim to seamlessly integrate simplicity into your team's daily work. By establishing a unified system, you facilitate a clear sense of direction and harmony among team members, thereby promoting collaboration and effectiveness.

What is Kanban in process management?

A simple Kanban Tool board with WIP limits

A collaborative piece of software that perfectly aligns with the above characteristics is Kanban Tool.
It embodies simplicity and flexibility by allowing you to map your unique process with custom options. With its highly visual approach to workflow presentation, it minimizes the time necessary for update intake and ensures your team can follow clear process rules from day one.

The Kanban Tool service for teams bases on the Kanban project management method, rooted at the Toyota manufacturing plant, and tied to software development process visualization. The Kanban method utilizes a visual board to split the workflow into at least three columns: to-do, doing, done, and it applies a Work In Progress limit on the in-progress section to increase process throughput and minimize wasteful multi-tasking.

Why should you try Kanban Tool?

Our original online Kanban boards have everything you need from a reliable process management tool, and more. Kanban Tool is:

  • Simple to learn and follow: Easy to set up and lacking a steep learning curve. Ready-made board templates, as well as an AI Assistant make board creation a breeze.
  • Based on straightforward Kanban rules: Process visualization and limiting work in progress. No demanding process roles and ceremonies—you can start with the very same process you're already following, just add visualization and WIP constraints.
  • Highly customizable: Adapt as your process evolves, choose from among 30+ optional process-enhancing Power-Ups, use custom data fields, and set up unique automation rules.
  • Equipped with analytics: Monitor the process at all stages with automatically generated metrics such as Cumulative Flow, or Lead & Cycle Time.
  • Integrated with time tracking: Without extra work, you can measure your team's performance in detail and analyze the Time Report per person, task, project or process stage.
  • Accessible to all team members, anytime & anywhere: Real-time updates for effective communication, mobile apps for on-the-go access, and a self-hosted offline version for highly regulated industries.

Promote efficiency with Kanban Tool

Kanban Tool is more than just process management software—it's a transformational gateway for your team.
Start your free trial now and experience how it can supercharge your workflow.

Kanban Tool online software