Kanban - what exactly is it?Kanban method basics and principles to help you get started.

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Kanban in a nutshell

Kanban method is gaining a vast popularity in corporations and businesses around the world as a way to smoothly manage work... Derived from Japan, Kanban is a visual sign that is used to trigger an action. It is often represented on a Kanban board to reflect processes of your workflow. Kanban, represented as a Kanban card, will move through various stages of your work till completion. Often referred as a pull method, meaning that you pull your tasks through your workflow, allows users to freely move tasks around in a team based environment.

How does Kanban work?

There are few basic principles in order to get the most out of your workflow.

  • Visualize what you do (your workflow): a visualization of all your tasks and items on a board will help everyone on your team to stay on track of your job
  • Limit the amount of work in progress (WIP limits): set achievable goals. Balance your workflow by limiting the work in progress to prevent over commitment on amount of tasks you will be unable to finish
  • Track your time: Time Tracking meets Kanban method. Track your time seamlessly and evaluate your work accurately
  • Easy to read visual indicators: know what is going on at a glance. Card colors as Work Types, Priorities, Tags, Deadlines and more
  • Spot bottlenecks and eliminate waste: make the best out of Lead & Cycle Time, Cumulative Flow and Time Reports. These metrics will let you evaluate your performance, spot problems and adjust your workflow accordingly

Even the most basic Kanban will yield increase in performance. Simple task distribution, monitoring your workflow and making proper adjustments along the way will improve your efficiency. A software development team hired by BBC Worldwide London has seen a tremendous improvements over a course of 12 months after implementing Kanban. Their delivery time shortened by 37% and the consistency of delivery improved by 47%. This is not an isolated case! Various teams that have implemented Kanban method have reported a tremendous improvement in their lead cycle and delivery times.

What are the key benefits?

Performance booster

Insightful analytics and estimates that allow you to measure your performance. Spot any existing problems and adjust your workflow to work more efficiently. Kanban is very flexible and lets you polish your processes for best results.

Organization and collaboration

Kanban helps you benefit from the power of visual approach, by using columns, swimlanes and colored cards. You will be able to work on the same board with your team and collaborate in real time. Digital Kanban board will allow you to access your workflow from anywhere, easily share tasks and communicate on your work with your colleagues.

Work distribution

Easy overview of ongoing work and less time spent distributing and submitting work. Estimates are imperfect thus a constant flow of tasks will reduce your wait time and time spent assigning tasks. You pull your tasks therefore you won't have to wait until the task is pushed onto you.

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