Kanban presentation
Kanban in 4 easy steps

Kanban explained in 4 easy steps

Kanban in 4 easy steps is one of the most popular Kanban presentations, viewed by over 133 thousand people. It shows how to successfully implement Kanban in your business process or life. Take a few minutes to learn about basic Kanban principles and to see how easily you can improve your productivity using Kanban boards.


Step 1: Visualize your work

First, break down the flow of work from the moment you start it to when it's finished into distinctive steps and draw a column for each. Next, get some stickies. Write down each task on a separate sticky note. Use different colors for different types of work. Put them on the whiteboard. Each task will move from left to right until it's done and leaves the workflow.

Kanban presentation - Kanban visual management board

Kanban board wip limit

Step 2: Limit work in progress

With two hands you can juggle only few balls before you start dropping them. Kanban is all about maintaining flow and eliminating waste. Start by putting limits on columns in which work is being performed. WIP Limits aim to enforce a high, smooth flow of work and eliminate different kinds of waste.


Step 3: Don't push too hard. Pull!

It's easy to get friction between different teams, especially when one is performing better and pushes more work than another one can actually handle. A solution to this is a pull system, where next team pulls work only when they are ready for it. You can implement pull system by adding a limited capacity buffer between teams.

Pull method - Kanban

Kanban presentation - Cumultative Flow Chart

Step 4: Use, monitor, adapt and improve

The best tool to measure Kanban performance is Cumulative Flow Chart. Each day, for each column, mark how many tasks are in it or somewhere further down the workflow. This will produce a mountain-like looking chart, which gives insight into the process, shows past performance and allows to predict future results.


Power Tip: Try out web-based Kanban board!

Get the most of Kanban method by using online Kanban software. It's a perfect solution for distributed teams that wish to collaborate in real time and improve communication by sharing comments and files. Keep track of all tasks and projects, in one place. Sign up now for free trial »

Visual management board

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